Contract Management for Government Contractors

The Capture Management module tracks opportunities and proposals, highlights risks, and provides reporting. This module offers a standardized framework for Business Development, Capture, and Proposal teams. It allows them to focus on the right activities, create curated documents, and utilize automated workflows to improve their win rates.​

Through pre-built integrations, such as those with Salesforce and SAM.gov, federal opportunity creation is streamlined by automatically populating opportunity details and capturing related documents.​

After identifying an opportunity and populating it within ICI, a contractor develops a capture plan for the upcoming proposal. Users can identify potential teammates, execute NDAs, and develop Teaming Agreements so that the contractor can refine their capture and proposal strategies.​

At the proposal stage, automated workflows based on dollar amount, type of procurement, etc., are applied based on industry standards, such as Shipley's Method's color team review process.

All aspects of award management are simplified and automated in the Prime Contracts module, including comprehensive line-item support, FAR, DFARS, and agency supplements incorporation, and seamless integration with modern enterprise resource planning systems.​

​Our platform includes AI/ML and OCR capabilities that let users read, parse, and ingest documents. The GovCon solution intelligently analyzes, extracts, and presents relevant information to the Contracts team for review and creation, including related CLINs, SLINs, ELINS (including CDRLs), ACRNs, clauses, and deliverables, thereby reducing contract setup time and helping to capture all contract obligations embedded in the contract.​

With our automated clause library management, the solution automatically monitors acquisition.gov for revisions and updates to clauses and notifies relevant parties when a change is detected. In addition, the Federal Clause Adaptor allows users to identify and report on clauses based on a risk-score profile embedded within your portfolio of contracts, as defined uniquely by your business. ​

Contract professionals can efficiently and proactively identify changes in terms that may increase their company's risk and may require further internal review or escalation with an easy side-by-side comparison of changes to clause language.​

The GovCon solution has an integrated Subcontract module that simplifies creating subcontract agreements. Managing subcontracts, modifications, and contracts throughout the contract lifecycle is streamlined and simplified. It is possible to designate prime terms and government flow-downs within the GovCon Solution's clause library to automatically add them to subcontracts per the prime contract and associated teaming agreement requirements.​

Users can create standard company subcontract agreements based on prime contract data fields, line items, clause libraries, and deliverables lists. ​

Rules for approval include escalation based on sole/single source, dollar volume, undefinitized contract actions, elevated risk clauses, etc.​

In addition, automation of compliance checklists, configurable by award type and dollar volume, is provided to capture security accreditations, SAM/EPLS verification, and SMB certification obligations to support internal and external auditing requirements.​

The Deliverable Management module allows users to manage suppliers, track deliverable deltas, develop and review delivery documentation and perform approvals.​

Users can capture the CDRL delivery commitments & all obligations and establish Contract Metrics for KPIs or reporting. In addition, tight integration with ERP systems such as SAP provides for contract setup of associated data such as Funding, ACRN, and Scheduling attributes.​

Out-of-the-box support for DCMA/DCAA or other Customer/Agency audits lessens the time and effort necessary to meet regulatory compliance. For example, the system triggers automated actions on receiving Corrective Action memorandums based on the processes defined by the contractor.​

The Closeout module streamlines the contract closeout process with an automated workflow that includes tasks and notifications for stakeholders to ensure the completion of all necessary steps. In addition, users can track all milestones and checklist items to monitor the status of contract closeout tasks.​

​As a single source of truth, the solution's centralized repository enables users to securely store and manage all contract documents, including final invoices, completion certificates, and closeout reports.​

Users can assess subcontractor performance and track timeliness, quality, and compliance metrics during the contract closeout. And lastly, ERP integrations help users manage the financial aspects of contract closeout, including final invoicing, payment processing, and accounting reconciliation.​